Operations Assistant

Boston, MA
Full Time
Entry Level

SY 25-26: Operations Assistant

MISSION

Bridge Boston Charter School is an inclusive and joyful community that combines a dynamic academic and social-emotional learning program with an innovative full-service model in order to meet the needs of the whole child and ensure our Scholars can achieve their greatest potential in high school and beyond.  

VISION

In collaboration with our families and community partners, we shape curious, creative, and resilient 21st-century Scholars who are equipped to make a bold difference in our world.

OVERVIEW

Bridge Boston Charter School is a tuition-free, K1-8 public school serving 335 students in Roxbury, Massachusetts, and the surrounding community– many of whom have experienced social, emotional, and developmental barriers to learning. Bridge Boston’s robust social-emotional program is designed with an eye to supporting students who have experienced trauma in their homes and communities.

CORE VALUES

Joy: We try to bring a positive energy to everything we do and create opportunities to celebrate our individual and collective success.

Achievement:  We strive for excellence and hold each other and ourselves accountable to the highest of standards. 

Generosity: We look for opportunities to help one another and lift up other members of our community.

Unity: We are one team and resolve our differences respectfully so we can move forward as a united front.

Acceptance: We strive to create an inclusive and welcoming community where everyone feels known and valued. 

Resilience: We confront challenges and adversity head-on and never, ever give up.

Bridge Boston also has a Foundation Board that is a 501c non-profit for fundraising to support the school. Learn more about Bridge Boston here.

 

THE POSITION

Reporting to the Senior Director of Operations & Extended Day. The staff member will serve as an advisor for a group of students and fulfill all regular duties and commitments required of Bridge Boston staff.

Specifically, they will be responsible for:

General Administrative Support

  • Assist at reception as needed, including receiving visitors and managing student arrival and dismissal procedures.
  • Handle phone, fax, mail, and online inquiries professionally and efficiently.
  • Maintain and oversee printer and copier functionality to ensure operational efficiency.

Safety & Emergency Preparedness

  • Schedule and communicate planned drills (fire, evacuation) with staff.
  • Maintain updated emergency binders and ensure all fire and evacuation plans are properly documented.

Student & Academic Support

  • Support student activities, including arrival and dismissal duties.
  • Print and collate report cards and progress reports for conferences and mailing.

Data Entry & Records Management

  • Enter and organize required enrollment forms from families.
  • Maintain and update student files, ensuring compliance with record-keeping policies.
  • Assist with student lottery and enrollment processes.

Purchasing & Inventory Management

  • Assist with ordering and maintaining general office and facility supplies.
  • Proactively monitor inventory and ensure supply budgets are maintained.
  • Keep communal storage areas (staff rooms, workspaces, and facilities) organized.
  • Conduct weekly inventory checks and place orders for office supplies as needed.

Transportation Coordination

  • Maintain up-to-date bus route and roster information in clear, organized systems (electronic and hard copy).
  • Ensure accurate daily dismissal plans are completed and distributed.
  • Enforce transportation safety rules and procedures.

Events & Special Activities

  • Support the planning and execution of school-wide events, including concerts, parent-teacher conferences, family-administrator dinners, orientations, staff events, and Field Day.

Other Duties

  • Perform additional tasks as assigned within the scope of this role.

QUALIFICATIONS

  • Education: Bachelor’s degree preferred.
  • Communication: Strong ability to communicate effectively with diverse audiences, including students, parents/guardians, and staff.
  • Problem-Solving: Adaptive, flexible, and resourceful in addressing challenges.
  • Cultural Competency: Commitment to diversity, equity, and inclusion, with demonstrated cultural competence and sensitivity.
  • Teamwork: Strong team player with excellent interpersonal skills.
  • Customer Service Orientation: Friendly, responsive, and solution-focused.
  • Technology Skills: Comfortable learning and using technology for data entry and administrative tasks.
  • Growth Mindset: Lifelong learner with a willingness to make and learn from mistakes.
  • Sense of Humor: Ability to bring positivity and perspective to the work environment.
  • Language Skills: Bilingual in Spanish, Haitian Creole, or Cape Verdean Creole is highly desirable.

Required Experience

  • High School Diploma 

TO APPLY

The review of applications will begin immediately and will continue until the position is filled.  Interested applicants should apply for jobs via the “career” page of our website: https://www.bridgebostoncs.org/careers. Should you have questions about the process, please email Human Resources at [email protected].  

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [email protected] 857-229-1601.

 

Bridge Boston is proud to be an Equal Employment Opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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